Data Sharing & Practice Policies

Confidentiality & Medical Records

Locked blue folderThe practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

Further information on how we share your medical information can be found here.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Freedom of Information

Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Patient Information Sharing and the new General Data Protection Regulation (GDPR) 2018

To comply with the new regulations governing data protection, we have reviewed our processes for sharing and protecting the security of your personal and healthcare information.  Please read our Privacy Statement and Data Sharing Information Leaflet.

Privacy Notice

Please click here to read our privacy notice.  Please click here to read our additional privacy notice during the COVID-19 pandemic.

Data Sharing Information Leaflet

Please click here to read how we share your information in the process of your care.

Access to Records

The General Data Protection Regulation (2018) allows you to find out what information about you is held on computer and in manual records. This is known as “right of subject access” and applies to personal information held about you. If you want to see the information about you that the practice holds: 

  • You will need to make a written request to the Practice Manager;
  • Proof of identity will be required if you make a verbal request;
  • We are required to respond to you within one month;
  • You will need to give adequate information (for example full name, address, date of birth NHS number etc); 
  • You will be required to provide ID before any information is released to you.

Our application form can be accessed here.

Access to your records can be obtained by signing up to our secure online service.   Please call into the surgery to register for online services.  You will be asked to provide photo ID (passport, photocard driving licence etc).  


Customer service formWe make every effort to give the best service possible to everyone who attends our practice.

However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.

To pursue a complaint please contact the practice manager who will deal with your concerns appropriately.

Further written information regarding the complaints procedure can be found by clicking here.

To download a copy of our complaints form click here.

Are you under 18 and wish to make a complaint? Click here to download a copy of our Child Friendly Complaints Procedure.

Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

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